The Portuguese Society for Stem Cells and Cellular Therapy (SPCE-TC), an independent and non-profit scientific association, values and respects the privacy of its members, event participants, collaborators, and visitors of the website https://spce.clientestheagency.website/. This Privacy Policy aims to clearly and transparently explain how we collect, use, store, and protect personal data, in compliance with the General Data Protection Regulation (GDPR – Regulation (EU) 2016/679) and applicable national legislation.
Who we are and how you can contact us
SPCE-TC is responsible for the processing of personal data collected through the website and within the scope of its scientific and associative activities. For any matter related to data protection, you can contact us at [email protected].
Personal data we collect
Depending on the relationship you have with us, SPCE-TC may collect and process:
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Identification data: name, academic title, institution, position, nationality.
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Contact data: email, phone, postal address.
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Membership data: membership category (founding, full, student, associate, honorary), proof of student status, membership fee history.
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Event registration data: information required for participation in congresses, symposia, webcasts, and other initiatives (including abstract submission).
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Billing data: VAT number, IBAN, and other data strictly necessary for payment processing (when applicable).
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Academic/scientific data: CVs, abstracts of communications, publications submitted for awards or distinctions.
When using the website, technical navigation data may also be collected, such as IP address and cookie information.
Purpose of processing
Personal data is processed exclusively for legitimate and specific purposes, namely: management of the relationship with members, organization of congresses, symposia, webcasts, and other scientific activities, institutional and scientific communication, management of applications for awards and distinctions, administrative and financial processing, and compliance with legal and statutory obligations. Navigation data collected through cookies is used only to improve user experience and analyze website usage statistics.
Legal basis
The processing of personal data by SPCE-TC is based on different legal grounds, depending on the situation: the consent of the data subject, the execution of pre-contractual or contractual steps (such as event registration), compliance with legal and fiscal obligations, or the legitimate interest of the Society in promoting and developing its activities.
Data sharing
SPCE-TC does not sell or trade personal data.
However, data may be shared with:
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Scientific and academic partner entities involved in joint events or initiatives.
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External service providers (e.g.: website hosting services, email marketing tools, payment processors).
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Competent authorities, whenever required by law.
If personal data is transferred outside the European Economic Area, SPCE-TC ensures the application of the European Commission’s standard contractual clauses or other appropriate measures to guarantee protection equivalent to that required by the GDPR.
Retention period
Personal data will be retained only for the period strictly necessary for the purposes for which it was collected. Membership data will be kept for the duration of the membership relationship; event data will be stored for up to two years after the event, unless included in scientific archives; and billing data will be retained for the legally required period.
Rights of data subjects
Under the GDPR, data subjects have the right to:
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Access their personal data.
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Request the rectification of inaccurate or outdated data.
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Request the deletion of data (“right to be forgotten”).
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Restrict or object to the processing of data.
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Request data portability.
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Withdraw consent given (when applicable).
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Lodge a complaint with the National Data Protection Commission (CNPD).
These rights may be exercised via email at [email protected].
Data security
SPCE-TC adopts appropriate technical and organizational measures to protect personal data against loss, misuse, unauthorized access, or improper disclosure. Despite these efforts, please note that no data transmission over the internet is entirely secure, and there is always a residual risk involved.
Cookies
The SPCE-TC website uses cookies to ensure functional navigation, provide a better user experience, and collect information that allows us to continuously improve the content provided.
Cookies are small text files stored on the user’s device (computer, tablet, or smartphone) when visiting a website. These files do not individually identify the user but make it possible to recognize the device in future visits and understand how the website is used.
At SPCE-TC we mainly use three types of cookies:
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Strictly necessary cookies, which enable the basic functioning of the website, such as page navigation and access to secure areas.
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Performance and analytics cookies, which collect anonymous information about website usage, such as the most visited pages or time spent, helping us improve its functionality and relevance.
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Functionality cookies, which allow user preferences to be remembered, such as language, making navigation more personalized.
Users may, at any time, accept, refuse, or delete cookies through their browser settings. Most browsers allow cookies to be managed easily, either by refusing their automatic installation or by deleting those already stored. Please note that refusing or deleting essential cookies may affect the proper functioning of the website.
Changes to the Privacy Policy
SPCE-TC may update this Privacy Policy whenever necessary, with the latest version published on the website, indicating the date of the last update.
Last updated: August 2025